Depot Administrator

Logistics done differently.

Here at XPO, we’re looking for a Depot Administrator to join us on a full-time, permanent basis at our site in Gloucester. We are looking for a highly organised and proactive Depot Administrator to support the day-to-day running of a busy operational site. The successful candidate will manage a wide range of administrative duties, including payroll processing, purchase orders, training records and stock control.

Pay, benefits and more:

We’re looking to offer a salary of up to £30,000. We offer 25 days holiday (plus bank holidays), as well as the option to buy additional days. You’ll have access to a variety of high street discounts, cycle to work scheme, a workplace pension and many other perks.

What you’ll do on a typical day:

• Daily/weekly/monthly processing of payroll (exceptions, SSLs, subsistence, agency, corrections report checking)
• Maintain stock for all site consumables (PPE, uniform, cleaning products, etc)
• Subcon confirming costs, raising POs, receipting, invoicing queries
• Raising all other POs via Coupa (vehicle hire, waste, facilities repairs, etc)
• Maintain HR/People action tracker
• Note/minute taking for meetings
• Maintain site training matrix
• Assist depot trainer with printing documents/processing paperwork
• Maintain personnel & training files, moving from paper records to digital
• New starter setups, issuing employment contracts
• Car hire/hotel bookings for site visits/training courses
• Logging queries/issues with HR Support for ungraded employees if they cannot be resolved locally
• Assist colleagues with processing expense claims
• Assist management by preparing correspondence for DPs, investigations, etc as required

What you need to succeed at XPO:

• Ability to work on own initiative and with minimal supervision.
• Competent user of the Microsoft 365 (Office 365) suite.
• Strong communication skills, with the ability to communicate effectively with internal and external stakeholders.
• High level of accuracy and attention to detail.

Be part of something big.

We strive to create an inclusive environment for all our colleagues, where everyone feels welcomed, empowered and where you can bring your true self to work. You may not feel you tick all of the boxes we have written above, so even if your experience doesn’t precisely match the job description but you feel you have the skills needed, please feel free to reach out to our recruitment team for an initial discussion. Your skills and passion set you apart and we welcome diverse people and perspectives at XPO. We encourage applications from people of all different backgrounds and identities. To empower you to do as well as possible during the recruitment process, if you require any changes or amendments to our application and interviews, please don’t hesitate to let us know.